5 Project Management Software Apps With Time Tracking

The project management world is growing increasingly crowded as new methods, frameworks, and philosophies are introduced, all designed to help your business be as efficient as possible. As you might expect, these management styles have their strengths and weaknesses, designed to serve primarily in specific industries. However, across all of these industries, one feature remains consistently useful: time tracking. Some developers opt not to include their own timesheet functions, relying instead on integrations with the likes of TSheets (read our review) or Time Doctor (read our review). Others, though, go for a more all-in-one approach and integrate time tracking features natively within their own software.

But which of these project management apps does the job best? What other tools do they bring to the table? And are they all worth the cost of admission? Let’s dive in and find the answers we seek!

1) Wrike

Wrike (read our review) is one of the industry standards for project management. It is a classic all-rounder and remains a popular choice across the internet. Prices for Wrike range from free (though you can only have 5 users maximum with this version, and only a very limited feature set) through $34.60/user/month. To access the time tracking features, though, you will need to subscribe to the Busines level or higher, which starts at $24.80/user/month. That is on the pricier side of the project management spectrum, but may well be worth it to your team if they mesh well with the sensibilities of this app.

Wrike handles time tracking in what is my favorite manner possible. You can start a live timer by clicking a button, which tracks time associated with whatever task or project you choose. Or, you can enter time manually after the fact. This sort of flexibility makes Wrike useful in all situations, which is great!

2) Mavenlink

Mavenlink (read our review) takes an expansive approach to project management, including resource management, business intelligence, and more. The widespread nature of Mavenlink does mean that you pay a considerably higher premium to access its capabilities. Plans with time tracking start at $39/user/month and only go uphill from there.

However, the product you get for that price is pretty impressive. Time tracking and accounting, in particular, are some of Mavenlink’s many strengths and go far beyond simple timesheets. With this app you are given the functionality to estimate the time expenditure for tasks, then analyze the time actually spent on that task. This might seem like an obvious feature, but Mavenlink executes it flawlessly, providing the data you need to make better, more efficient decisions in the future.

3) Clickup

Clickup (read our review) was one of the standout project management apps I reviewed last year. With a remarkably thorough feature set that still manages to be unintimidating and a UI that communicates everything you need to know without being overwhelming and busy, it has earned a spot as one of the top 5 project management apps I recommend most frequently, especially with a starting cost of zero dollars per month.

Clickup has its own timesheets that allow for automatic time tracking and for employees to add time after the fact — as such, it is one of the best simple project management software options with time tracking built-in. Tasks here can be set to recurring, which is handy if you have repeat customers or need to be doing the same set of tasks or duties day after day. In terms of communication, Clickup is a little weak, but it does feature threaded comment chains. While I would like to see a dedicated chat, the comment threads are likely serviceable, and if you want more, there is an excellent Slack integration.

4) Streamtime

After a massive redesign in 2015, Streamtime (read our review) is leading the way in terms of creative approaches to project management. Their goal? Make project management approachable, easy, and maybe a little fun! With automatic scheduling and impressive quoting and reporting features, this app may well be the fix you need to make your business more efficient.

In terms of the service industry, Streamtime’s task list/scheduling features stand out to me. When you create a task and assign a due date and team member, it is automatically added to their weekly schedule. When they finish that task, they can mark it as done. That part might not seem so revolutionary, but when you realize this also serves as Streamtime’s time tracking feature, it becomes clear just how smart this app is. The downside of Streamtime is the lack of native communication features in the app. Depending on your situation, this may not matter as much to your business, but if communication tools are needed, you may be able to use a third party app such as Slack!

5) Redbooth

Redbooth (read our review), one of our favorite project management apps here at Merchant Maverick, brings a clean aesthetic to project management, married to incredible ease of use and excellent features. For me, the best thing about this app is how intuitive it is to use. Honestly, I think that you could have just about any employee sit down with Redbooth and have them confidently using it in about half an hour. It is that easy to use.

Redbooth’s time tracking is pretty lackluster, but it gets the job done. There is no option to track time live, but you can enter how much time you spent on each task after the fact. It might seem strange to include an app like Redbooth on this list, whose time tracking features compare so poorly. However, Redbooth is excellent in so many other respects you may find it worth the sacrifice in order to gain access to this app’s legendary ease of use, as well as its fantastically flexible approach to project management.

Final Thoughts

In the end, the best choice of these five apps comes down to how you plan to use them. If you can afford a higher price tag and are looking for a thorough project management app that has all the features, Wrike or Mavenlink might be the right answer for you. If affordability and usability are higher in priority for you, Redbooth or Clickup may be better. If you want to think outside the established time tracking box, Streamtime offers a great way to do that.

So what is your next move? Take a closer look at the apps that appeal to you most. Sign up for a free trial, and give one or two of them a try. Then commit and take your team to new heights of project efficiency!

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Best Apps For Scrum Project Management

Scrum. It was originally a rugby term, describing the interlocking formation of players as they get ready to…you know…do rugby stuff. Now that I have alienated our entire British commonwealth audience, let’s turn our attention to Scrum’s other meaning, the one in the field of project management. In snazzy technical terms, scrum project management is “an iterative and incremental framework for managing product development.” But, since that definition is just a collection of buzzwords, let me just show you:

Unlike Waterfall project management, in which you follow a very black and white, linear process, the idea here is that you and your team start tasks in the “to-do” column, move them to “in-progress” while you work on them, then send them through verification and Q/A. When put like this, it makes perfect sense! More than that though, it is clear why this method of organization might be beneficial.

The original Scrum concept used a whiteboard and post-its in order to create the classic grid and moving tasks, but that is far from the only way to use this methodology. As you might expect, a number of software developers have created different apps capable of replicating the original pen-and-paper version. Which of them is best? Let’s take a look and see.

Trello

Trello (read our review) is the first app I thought of when preparing an article on scrum project management. One of the originators of the now popular Board View, Trello is ideally suited to arrange into a Scrum configuration. You can create boards for each section of the scrum, then add cards to those boards and drag them back and forth as you see fit, which is vital to effective use of scrum and agile methodology.

Trello also has the advantage of being free to use. While there is a paid version available, in most ways it is just not necessary, especially if you are only interested in using it for Scrum applications. Perhaps most important of all, though, Trello is fantastically easy to use. Every step of the process of signing up is a breeze, and there is effectively no learning curve.

Redbooth

Redbooth (read our review) employs a similar system to Trello, wherein you may create task lists, populate them with tasks, then drag and drop them into other lists as you need. This, though, is about where the similarities end. Redbooth is a much more developed tool, with such additional features to sweeten the pot as subtasks (oooh), reporting (aaaah), and even some communication tools (round of applause). Some of those features, especially the reporting tools, are pretty useful in understanding how effective your Scrum techniques have been, and in identifying possible trouble spots.

Of course, those nice extra features come at a price. Sure, Redbooth offers a free version of the software, but all those nice, juicy extras could be yours for less than $10/user/month. Fortunately, the price is probably worth it; Redbooth is both easy to use and also beautiful to look at.

Binfire

Binfire (read our review) is designed from the ground up for Scrum project management. Each project is fully customizable with different “bins” for you to file tasks under, allowing you to decide project-by-project how you want to organize your work. This, of course, means you can easily set up a wide variety of Scrum configurations. Binfire also specializes in communication features, with a pretty excellent group chat. My favorite part of this instant message-style chat is that it stays with you as you navigate through the program, allowing you to look at your work as you communicate with team members, rather than clicking back and forth between screens.

Unlike the first two apps covered here, there is no free version of Binfire. However, the lowest subscription level is just $5/person/month, which is pretty good value for money. It should be noted, however, that the minimum user count is six, so if you happen to be working on an extremely small agile team, this might not be the best choice for you.

Asana

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Asana (read our review) might take the cake for prettiest Scrum project management app. The clean design just invites users to drag-and-drop tasks back and forth between boards. In addition to the Scrum project view, Asana offers Gantt charts, excellent integrations, project reporting, and more. Really though, the biggest appeal in Asana is the absolute beauty of the UI. Some might consider this of little importance in a piece of software, but I personally feel that if you are going to be spending considerable time in an app, it had better be a nice place to be.

The pricing for Asana is incredibly simple. There is a free version (limited to just 15 users), a $10 version, and an enterprise version that you have to contact the sales team to learn the pricing for. Most of the good features in Asana only come from the paid version, so even if you are part of a team with less than 15 users, it might be worth paying the fee to get the rest.

Teamwork Projects

Teamwork Projects (read our review) is perhaps less adaptable to Scrum project management than some of the others on this list. However, with the recent addition of Board View to the app, it will be more than serviceable in this regard. One of the things I appreciate about Teamwork is that it is a very scalable product; if you have aspirations of growing your business beyond the “small” label, this could be the project management app for you.

Like Redbooth and Asana, Teamwork has a free option, offering a reduced feature set to users for either limited use or use as a trial phase. If you want the rest of Teamwork Projects’ features, you are going to be shelling out $9/user/month. This pricing category goes all the way up to 100 users. If you need more than that, the price per user will go up.

Final Thoughts

Scrum project management is one of the most approachable iterations of Agile methodology and could represent a huge boost in productivity and efficiency for your business. While the original whiteboard approach might work for some, for others a more technological approach will be more appealing. If that is you, any of these five options might suit you.

If I were pressed for a single recommendation, I honestly think I would go with Trello. While it offers fewer features than the other items on this list, it also is available completely free and is an absolute joy to use. But honestly, it would be difficult to go wrong with the others as well. Fortunately, you don’t have to choose completely blindly. Start by reading the complete reviews of the most likely candidates for your business, then sign up for one of the free trials before making your final decision.

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What Is Waterfall Project Management?

It should come as no surprise that there are several methodologies out there for managing projects. Likewise, with different priorities, goals, and habits, it should make sense that different project management apps exist to meet the needs of those varied methods. The most basic, traditional, and universal of those methods is Waterfall project management.

In the tech world, Waterfall is seen as something of a pariah. Newer, shinier, sexier options have eclipsed the old school methodologies and left them behind. But just as old muscle cars still have proponents who insist they are way better than those new-fangled electric cars, the Waterfall method is still considered completely valid, even superior in some fields. But what is it? What are the advantages and disadvantages of using this most traditional of project management styles?

Looking for project management software? Check out our quick comparison chart of the top project management apps on the market today.

What Is Waterfall Project Management?

When you think of working on a project, you likely think of that project in terms of the Waterfall method. You come up with a concept, do some research, build a model, test it out, and put it into production. The whole thing is linear, simple, and makes sense, at least on the surface.

The idea is that once your idea gets going, it continues through until brought to completion. I can think of many a school project completed in this fashion, and it gels well with what you expect when working on a project

In contrast, Agile methodology has taken the tech world by storm in the last decade or so. Rather than thinking of projects as purely linear, those working in an Agile mindset allow for iteration upon iteration at every step of the project. This allows for rapid development of multiple versions of a product, each suited to a slightly different set of variables.

Unsurprisingly, Agile has found a perfect fit in the software industry as the cycle of testing, implementing, redesigning, and iterating makes sense in an app-driven world. But the Waterfall method, while less and less common in Silicon Valley and among tech startups, is still a mainstay of manufacturing and other, similar industries. To understand why, let’s take a closer look at the advantages of Waterfall project management.

Advantages Of Using Waterfall To Manage Projects

Waterfall’s linear nature fits nicely in any industry where change is difficult to implement once a project has begun. With software, your product is line upon line of computer code, but industries like construction and manufacturing find it exceedingly difficult to change details of projects once they have been physically put together. For example, once a part has been milled from a block of solid aluminum, it is tough to just…put some of the material back.

This is just one of many reasons why Waterfall management might make more sense for your business. Others reasons to use Waterfall include:

  • Allows more multitasking
  • Rewards thorough pre-planning
  • Intuitive and approachable

Basically, Waterfall rewards those who approach it seriously but also have three or four projects going at once. For that reason, it is important that every part of a project be immediately discernable at a glance. Where Agile may have a bewildering maze of iterations to wade through for project managers, teams working a Waterfall approach know exactly where the project began and exactly where it will end.

Disadvantages Of Waterfall Methodology

Of course, the reverse of many of these is true as well. If you are on a team that intends to devote itself to a specific and single project, it may be more advantageous to take a rapid, open-ended approach that will allow a product to be created early in the process and then refined over time. As mentioned above, this is most possible in the software world, where developers continuously tweak, update, and redesign as they go, sending improvements out to users over time. However, a form of this thought process can be seen in the car world, where each model year brings some refinements and changes.

Waterfall doesn’t handle that level of flexibility well, at least not in the short-term. Additionally, you may experience some of these other drawbacks:

  • Delivery happens at the end of the process, not before
  • Once the process is started, it is hard to change course
  • Most variables must be known early in the process

Again, certain industries will find these disadvantages no trouble at all. If you feel like you can handle the lack of flexibility and are fastidious in your preparation, Waterfall will likely be rewarding for you.

Final Thoughts

When it comes right down to it, there is absolutely nothing wrong with Waterfall project management in the correct context. This most traditional methodology is time tested and proven to get results consistently. So if you are in manufacturing, construction, or any similar industry, you probably should be using it.

Fortunately, since Waterfall is kind of the OG project management method, nearly every app out there will be entirely serviceable for you. My personal favorites include Redbooth (read our review), Teamwork (read our review) and Clickup (read our review).

We’ve written in-depth reviews of the major cloud-based and on-premise project management apps on the market today, whether you’re using Waterfall, Agile, Scrum, or some combination of the three.

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A Guide To Open Source Project Management Software

When it comes to project management software, there are all sorts of opinions about what is most desirable. I think the majority of people, even those who would describe themselves as technology nerds, most often prefer to use applications that work well enough on their own and do not require deep knowledge of coding to use and understand. We want a kitchen knife that is sharp, comfortable in the hand, and dependable for chopping ingredients. For us, the point is not the knife itself, but the beautiful food we make with it. And the same principle applies to our project management tools.

But not everyone subscribes to this view. In the software world, particularly, there are those who prefer to write their own code and design their own applications. They use self-made computers and run operating systems like Linux. Whenever they can, they use open-source applications so they can dig into the code and make sure it is doing just what they want it to.

As with most kinds of web-based software, the project management world contains a number of open-source options. If you are anything like me, you have probably heard the term “open source” before, and it filled you with a vague apprehension. Do I have to write the code myself? Isn’t this why I paid for someone to design this software in the first place? What if I break the code by accident! This is all too stressful!

Fortunately, I can offer you respite from those fears. There are a number of advantages to using an open-source software for task management, though there are some complications that can arise from that choice. Is it worth your time? Let’s dive into the facts to find an answer to that question, and then take a look at some good open source project management software programs.

What Is Open Source Software?

In general terms, open source software refers a program or application with a source code that is accessible by any user. Now if you are like me, the term “source code” makes your eyes glaze over, your head tip back slightly, and re-runs of “How It’s Made” start playing behind your eyes. But fear not! The term is far less intimidating than it might seem. As you probably know, all software runs on code, and open source software just makes that code available for editing by anyone. As my father is fond of reminding me, “just because you can do something doesn’t mean you have to.” So if you are content with your software just how it is, you do not have to play with it.

Another misconception people have about open source software is this: If anyone can edit the source code, isn’t it easier to hack, sabotage, or otherwise ruin by mischevious antagonists? Effectively, the answer is “no.” When you purchase or download open-source software you are creating your own version of that software, and the only people able to modify the code will be people within your own team. It is no more vulnerable to attack than other software you might consider using.

More specifically, open-source project management software tends to include applications that are designed to meet project management needs (task lists, project portfolios, Gantt charts, Kanban boards, etc), while allowing users to customize their experience both in the mechanics of how the app functions (do you want recurring tasks? Templates? Timesheets?), and the visual interface (want a bright pink background? Company logos?)

Buying or subscribing to open source project management can be like going to the hardware store and buying lumber, nails, and a hammer, rather than simply buying a pre-built table. Alternatively, sometimes it is more like going to IKEA for a flatpack table that just requires a few steps to assemble. So how much of a DIY-er are you? And what are the concrete benefits of that trip to the hardware store or IKEA, rather than just getting something ready-made? Let’s take a closer look.

Benefits To Open Source Software

The most obvious benefit of open-source software of any kind is the higher level of control you will have over your application. This goes deeper than the cosmetic jokes I made above, meaning you can drastically modify the inner workings of the program. You can add entirely new features that were never present in the original, though the quality of these features will sometimes depend on the skill of your in-house software engineers. Some providers, however, have marketplaces that users can browse, shopping for community-designed features that slot into the code perfectly. A great example of this concept is OrangeScrum, hosting a diverse market with all sorts of additions to choose from.

Another big draw of open source software is that these options tend to be available for free! Most open-source creators don’t see the point in charging for a product that their customers are likely going to modify up the wazoo anyway. Access to the source code is usually free or comes with a one-time cost, rather than the monthly subscription model common to other, cloud-based project management software. If you are wondering how companies like the aforementioned OrangeScrum and others (like Taiga or MyCollab) make money, it’s simple: they tend to charge for customer service, though some also offer standardized versions of their software as well.

Downsides To Open Source Software

In some ways, the most prominent advantages to using an open-source project management software — control and customizability — can be the biggest disadvantages as well. You may have noticed above my repeated references to coding and software engineers, both of which will be needed to take full advantage of apps like OrangeScrum and the rest. If your small business lacks an in-house IT or computing division, open-source might be too large an undertaking.

On another note, if you end up with a project management vendor that offers source code for free but customer service for a premium, you might be facing prohibitive costs. Basic customer service plans can go for more than $150 per month, with premium plans costing triple that. Some might consider this money well spent, and they might be right. But I can think of several closed-source, web-based project management apps that you can get much cheaper. If you just want a simple way to manage tasks, you’ll be better off with an SaaS solution like Basecamp that you can use out of the box.

Finally, using open-source software often means wading through poorly designed interfaces. To be fair, several of the ones I have mentioned here have decent designs, especially the folks at Taiga, who have created an interface as nice as the likes of Binfire (read our review) or Streamtime (read our review). However, several of the higher-recommended open-source offerings, like ]project open[, ProjectLibre, and Open Project all feature less-than-inspiring GUI’s. Like it or not, visual design is part of a user’s experience, and good design leads to happier users.

Which Open Source Project Management App Is The Best?

There are so many open source project management apps out there that it would be impossible to cover even a representative sample in a blog post like this. With that in mind, here are my three favorite apps to get you started:

OrangeScrum

As I have already mentioned, OrangeScrum is one of the most well-known apps in the open-source project management world. This is classic open-source software; the options are almost overwhelmingly endless. You can get the cloud option or the on-premise option. You can use the marketplace to modify the app up the wazoo. You can integrate Slack, Google apps, or Dropbox. You can use it on a computer, your phone, or your tablet. If all those options started to blur together in a whirlwind of customization fatigue, keep in mind that OrangeScrum was designed to be an enterprise-level tool.

When you subscribe to OrangeScrum (there are five subscription levels, each of which increases the file storage and user cap), you gain access to a full range of project management features. This includes time tracking for tasks, projects, task lists and to-do lists, Gantt charts, resource tracking, and more. For those of you looking for a comprehensive project management solution available at a decent price with excellent customization options, this may be the task management tool you are looking for.

Taiga

In my opinion, Taiga takes the prize for the most stylish open-source project management app. Comparing Taiga to OrangeScrum is like comparing apples to an apple tree. Where OrangeScrum can be almost anything you need it to be, Taiga is extremely focused on Agile methodology. With a scrum board to highlight what jobs and tasks are falling behind schedule and a Kanban view to help dissect what needs to happen on your own project, this is one of the best interpretations of Agile project management I have yet seen.

There is a free version of Taiga, though it is quite limited, with only one project and three team members available. Fortunately, a subscription comes pretty cheaply, at only five dollars per month. Best of all, for you coding geeks out there, the source code is available to you to customize to your heart’s content.

MyCollab

Of the three apps I am covering here, MyCollab is the tool that best fits the open-source archetype, warts and all. The website feels thrown together, with a couple of copy-editing issues even on the front page. MyCollab does offer some paid subscriptions, but the option open-source fiends are going to be most interested in is the free “community” edition. Note that in order to use this completely open-source version of MyCollab, you will need to self-host the app on your own servers.

If you choose to do that, you get access to issue tracking, email reporting, tasks, project and customer management, and anything else you can dream up; you can alter, modify, and otherwise change the code to your heart’s content. I probably don’t need to point this out, but this option is probably not for you if you don’t have dedicated code monkeys on staff to keep everything straight and track your own bugs. If you are looking for project management that works every time you use it without much effort from you, you should probably look elsewhere.

Final Thoughts

When it comes right down to it, I think that open-source software is going to be valued differently by different kinds of teams looking for different things out of a project management tool. Enterprise-level corporations, with in-house computer engineers, will probably find the flexibility and customization of these tools extremely appealing. Likewise, startup tech companies and smaller teams will probably appreciate the opportunity to tailor their apps directly to their own needs, whether they need Gantt charts, advanced task tracking or simple to-do lists. Experienced project managers will also enjoy the fact that they can tailor their tools to Scrum, Agile, or Kanban-based project planning methodologies.

However, if you are in a small or mid-sized business operating outside the tech industry, you will probably get better value and less headache out of a more conventional cloud-based tool.

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5 Free Project Management Apps

It goes without saying that paying less for something is desirable. But on the hand, choosing the cheaper of two options can put you in dire straits if that lower-priced product is also of cheaper quality. Sometimes, it’s better to pay a higher cost upfront if doing so means you are less likely to have to replace things later on. But does this axiom hold up in the world of project management?

There are a number of free apps or free versions of apps out there designed to help you and your team manage your work efficiently. Is it worth it to go with a free version when paying might get you access to new features, better support, or more file storage? These are the questions we will be answering here and now.

But first, some housekeeping. For each app, I will cover what the free version brings to the table and how it differs from paid versions (when applicable). I’ll also throw in a few other observations about the value of each app based on my experience in testing this kind of software. At the end of the process, I will deliver a verdict about whether each app is worth your time.

Let’s get started!

Redbooth

Redbooth (read our review) is one of our favorite project management apps here at Merchant Maverick. We love it for its slick, modern interface and excellent, easy to use features. But how much of that awesomeness overflows into the Free version? Let’s find out.

At first glance, the free version of Redbooth might come across as a little underwhelming. With a 10-user maximum threshold, you will have to be operating on a small scale indeed for this to meet your needs. Add to that a strict limit of two workspaces, and you may feel that Redbooth’s usefulness does not outweigh the downsides of the free version.

However, if you keep looking, you will find that many of our favorite features are still accessible in the free version. You still get unlimited tasks and subtasks, Gantt charts, basic reporting, conversations, templates, and email support. Wrap it all up in Redbooth’s gorgeous UI and you end up with a pretty picture.

Are there issues with the free plan? Yes. Like I mentioned above, this is a difficult free app to adapt to larger teams, or even to small teams that handle lots of kinds of projects. But if you are a kind of one-trick-wonder company, or if you work on just one or two major projects at a time, Redbooth’s no-cost plan might work out for you.

Verdict: Redbooth’s free version is worth your consideration

Teamwork Projects

Teamwork Projects (read our review) is another longstanding favorite at Merchant Maverick. And we aren’t the only ones who like it. Teamwork Projects has been winning hearts and minds since back in 2007. And happily, there is a free version. Signing up and entering your email address and a password will give you access to this app’s user-friendly interface and good integrations. But how many of its features carry over to the free plan?

As with Redbooth, things don’t start out promising. The free version of Teamwork projects enforces a maximum of five users, making it a bit less useful than even Redbooth’s offer. With so few users available it will be a small team indeed that can make use of Teamwork Projects for free. And where Redbooth allows free users two workspaces, with the potential of several projects in each, Teamwork projects only gives two projects. That is pretty limiting, to say the least.

Honestly, there is just not much good news to be had here. The free version of Teamwork projects is just not enough. You only get 100 MB storage and what the pricing page describes as “limited” task boards and “basic” project management. You do get access to subtasks and “color schemes,” but part of the appeal of Teamwork Projects is that it is an advanced project management app. If all you really need are basic and limited task management, there are far better options. Teamwork Projects truly does deliver robust features and good value with its paid plans, but I’m sorry to say that the free version is not particularly advanced or valuable.

Verdict: The free version of Teamwork is not worth your time

Clickup

Unlike the first two entries on this list, Clickup (read our review) is not a long-standing project management solution that has been through more than a decade of refinement. No, Clickup is one of the new kids on the block, and it has something to prove. Notably, Clickup was practically designed around its free version. So what do you get here and how does it compare with other free software?

Put simply, you sacrifice very little by sticking to the free version of Clickup. The only major differences between the paid and free subscriptions are that by paying, you unlock unlimited storage (the free version comes with a paltry 100MB), and onboarding training. Though I find it difficult to imagine working with such small amounts of storage, Clickup’s integrations with Google Drive and Dropbox may solve at least part of that problem. On top of that, Clickup is an absolute joy to use. I find that its usability and interface design are on par with Redbooth’s; both of them are excellent.

To be clear, Clickup is by no means perfect. Like many of the free-forever project management apps floating around out there in cyberspace, it lacks more advanced features like reporting, financial documentation, and budgeting. That is an important factor in the decision-making process; if you need reporting, this may not be the app for you. Having said that, you will struggle to find many software examples out there that do have a reporting feature on their free app. The only one I can think of is Redbooth.

Clickup should absolutely be on your shortlist of free project management apps, especially if you don’t need the financial and reporting stuff I mentioned above. This is not just a free version of a normally premium app, this is a naturally grown, gluten, dairy, and GMO-free burger of an app, designed and built to be free from the ground up.

Verdict: Clickup’s free version is worth a look-see

Squidhub

Squidhub (read our Review) is one of the most pleasant discoveries I made last year. A brand-spanking-new project management app, Squidhub is like Clickup in that it was designed to be free. Also like Clickup, Squidhub’s feature set is on the lighter side and focuses primarily on task management, communication, and file storage. Having said that, paid versions of Squidhub are “coming soon” according to the website’s pricing page, so it is worth taking a few moments to determine whether these subscriptions are worth your time.

Basically, Squidhub’s free features center around a task list, chat panel, and document storage interface. This allows for plenty of new features to be layered on top since Squidhub is already such a barebones app. With that in mind, it is actually a little surprising how limited the planned additions are for the upcoming paid subscriptions. For $5/user/month, the only new features you will get are file recovery, calendar sync, and phone support. Go up to $8/user/month, and you will get an “admin panel,” as well as group templates. Honestly, I can see the value of that higher subscription, but in many cases, the free version of Squidhub is going to be all you need.

I really like Squidhub. However, it would be dishonest of me to say that this is a perfect, one-size-fits-all app. It is extremely limited in its capabilities. What it can do, it does with aplomb. But compared to the likes of Redbooth, Squidhub is a little like a two-stroke weed-eater next to a Rolls-Royce Phantom. But you know what? You wouldn’t use a Royce to trim the long grass in your backyard, would you? Use the right tool for the right job.

Verdict: Squidhub is worth your time, but limited in capabilities

Trello

I have said this before, but Trello (read our review) is a project management app I can recommend without reservations every day of the week. The fact that there is an excellent free version is a big part of that. Trello popularized the increasingly common “Board View” that is now ubiquitous in the project management world. They also bring a sense of humor into their app, with stickers and silly “power-ups” for users to enjoy.

Trello’s free version is good, but what are you missing out on by not paying for a monthly subscription? To be frank, quite a bit. Paid versions of Trello come with advanced integrations with the likes of Jira and MailChimp, as well as features like Collections that add to team cohesion. Essentially, if you are using Trello on your own, the free version might be okay for you. Working in a group, the paid subscriptions become increasingly useful as you add more users. If you are willing to shell out for the top subscription, you get enhanced security features that include two-factor authentification.

I still love Trello. But my affinity for this program comes with the knowledge that larger teams may find the free version limiting. If you need an app for a few users and no more, the free Trello plan is probably fine. You may even be able to make it work with more team members than that. But there are other options out there, including several on this list, that will serve you better.

Verdict: Trello’s free plan is worth a trial, depending on your team size

Final Thoughts

It is difficult to resist the draw of the “free” label. But when it comes to your business, you want quality as much as you want affordability. Is it worth your time to work with a free project management app subscription, or should you go straight to a paid plan with more robust features? As with most things, the answer comes down to context. Is yours the kind of business or team that just needs task management? Do you need communication tools? Do you need invoicing or other financial capabilities?

If task management is all you need, nearly every option on this list is going to work well for you, depending on how many people you plan to have using the app. If your needs go beyond that, really the only viable option here is Redbooth — and that option will only work if you have a team of fewer than ten people.

When it comes down to it, the two free project management apps I recommend most highly are Redbooth, for its advanced features, and Clickup, for its wide-open usability. But don’t just take my word for it. As always, the final decision is up to you. Go out and give some of these options a try!

If you’re looking for a free app because you run a nonprofit, there are better solutions available. Read The Top 5 Project Management Apps For Nonprofits for a look at your other options. Otherwise, check out our project management software comparison page for more information.

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Top 5 Project Management Apps For Nonprofits

Your business models may differ slightly from those of traditional businesses, but organizations in the nonprofit realm need project management tools just as much as anyone else. The problem? Many nonprofits can’t cough up the cash for a monthly subscription to an app in a field that is already relatively expensive.

Fortunately, there are several ways around this issue!  Several project management software programs offer free or reduced rates to nonprofits. That means that you can stop mucking around with whiteboards and Post-Its and go back to teaching underserved kids. Or researching bio-degradable plastics. Or whatever other noble mission you have set your minds on.

Typically, articles about project and task management apps for nonprofits focus on apps with free versions, ignoring the fact that many top project management developers offer their products at a reduced price to qualifying organizations. For that reason, I have chosen to ignore free apps in this post and focus on those offering discounts.

Here, in no particular order, are Merchant Mavericks’ top five project management apps for nonprofits:

Redbooth

Redbooth (read our review) is one of Merchant Maverick’s favorite project management apps. In fact, it’s the solution we use to manage tasks for our remote team of writers.

The slick UI, handy features (including time tracking and reporting), and overall ease of use all combine to make a powerful tool that can be used in a variety of ways.

Redbooth does offer a free version that works for simple task management. If that is all you need, you need read no further; follow the link above and give it a try. If you are looking for more advanced features, like the time tracking and reporting I mentioned, you will need to pay a bit more. Pricing for Redbooth is figured per-user, meaning that you pay less if you have fewer users. Though I would not call Redbooth “expensive,” the price can add up if you have more than 10 or 20 users. Fortunately, Redbooth offers a 25% discount for nonprofits, providing you can show them your IRS 501c3 status letter.

Read our full Redbooth review

Visit the Redbooth website

Teamwork Projects

When I think about rock-solid project management apps, Teamwork Projects (read our review) is one of the first that comes to mind.

Teamwork Projects is easy to recommend for a wide swath of reasons: powerful features, excellent integrations, and exceptional ease of use. Even better, there is a free version available! While this stripped-down version excludes many of Teamwork Projects’ more advanced features, it does fulfill small-scale task management needs for teams of 5 or less. If your team is larger than five, or if you would benefit from increased task boards, project portfolios, and reporting features, you may want to take a closer look at the paid versions. For most nonprofits, I think the relatively affordable “Pro” plan will suffice; most features from the Enterprise plan are geared toward large businesses rather than smaller, cash-strapped teams.

And speaking of operating on a budget, Teamwork Projects does offer a discount for nonprofits, though you will need to contact the company directly ([email protected]) to find out exactly what kind of deal is available to you.

Read our full Teamwork review

Visit the Teamwork website

Smartsheet

Smartsheet review

Smartsheet (read our review) offers a bit more hardcore project management than the previous entries on this list.

Where Redbooth, Teamwork Projects, and some of the other apps I will discuss below make concessions in feature-depth in favor of usability, Smartsheets goes another way. This is a spreadsheet on steroids, and the developers don’t much try and hide that fact. In addition to standard spreadsheet features, Smartsheet also offers Gantt charts, automation, limited communication tools, resource management, and more.

While the interface is far from what I would call inspiring, it manages to keep from being quite as bland as Microsoft Excel or Google Sheets. If your team has spreadsheet experience but wants to supercharge functionality, Smartsheet might be a good choice for you. Unfortunately, there is no free version of Smartsheet at this time, but they do offer reduced rates to qualifying organizations, including nonprofits. The discount amounts to about two months off the yearly plan prices whether you choose the individual, team, or business subscription options.

Read our full Smartsheet review

Visit the Smartsheet website

Asana

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One of many products that attempt to combine user-friendliness with advanced project management features, Asana (read our review) successfully creates a social-media-like feel while still retaining such capabilities as reporting, task dependencies, and more.

I can’t call it full on, grown-up-pants project management, given its lack of time tracking and Gantt charts, but Asana still provides plenty of bang-for-buck. There is a free version which is limited in both how many people can use it and in what features are available. This app is definitely worth actually paying for, and though the initial cost is relatively low by project management standards, Asana developers have indicated they are willing to cut deals with students groups and nonprofits. To find out exactly what kind of deal you can get, though, you will have to contact their sales team.

Read our full Asana review

Visit the Asana website

Basecamp

Basecamp (read our review) is one of the project management perennials. Everywhere you look in the project management world, you find other companies desperately claiming to be “better than Basecamp!” The fact that so many project management startups compare themselves with this app should speak to its quality all on its own, but Basecamp can also boast over two million signups for their services.

This has always been one of my favorite project management platforms because of its simple interface, excellent communication tools, and automated check-ins. The features I just mentioned make Basecamp one of the best options in the business for remote teams; the app does so much of the work for you, keeping the whole group on the same page.

Happily, Basecamp offers 10% off for qualifying nonprofits with a 501(c)(3) form.

Read our full Basecamp review

Visit the Basecamp website

Final Thoughts

In the end, the best project management app for your nonprofit is going to depend on, well, your nonprofit. The actual work you are doing is the biggest part of what will determine your needs. Got a lot of data to share and analyze? Smartsheet might be the best option for you. Is your team working long distance, possibly on more than one continent? Basecamp and Redbooth will probably be the options you should consider most. Need a solid project and task managing app? Take a closer look at Teamwork projects or Asana.

I recommend checking out the free trials on offer from each of these companies to see which makes the most sense for your organization. From there, rest in the knowledge that each of these apps will be available to your nonprofit at a discounted rate, allowing you to manage your work without breaking your cash-strapped budget.

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Top 3 Project Management Apps For Construction Firms

 

Project managers are often stereotyped as office stiffs with permanent stacks of Stick It notes in their back pockets, quietly and heroically keeping the wheels on the bus going round and round. However, real humans do not fit easily into stereotypes — and this one is simply too narrow to stand up to even mild scrutiny. After all, all kinds of fields have projects to manage, and many projects take form far from an office building.

For example, project managers based in the construction industry need a powerful suite of tools at their disposal: communication with contractors and clients, document storage, scheduling apps, and more. Beyond that, individual construction workers need features for time tracking, task management, schedule reminders, and communication. With that in mind, we’ve compiled a list of the three best project management apps for construction workers.

But first, some criteria. To work well for construction projects, task management apps need scheduling and document sharing features, a simple and flexible UI that works well on the go, and, of course, an affordable monthly cost. Read on for a comprehensive look at the following three apps — the best of the best when it comes to construction project management.

Monday.com

Unlike the other two apps we will be covering, Monday.com (formerly dapulse) is not a bespoke project management app. It does, however, meet all of our criteria handily. Let’s start with the price.

Monday.com is not the cheapest project management app I have ever covered. It is, however, entirely competitive and reasonably priced when compared with other, similar applications. There are a number of pricing plans ranging from “basic” to “enterprise.” The lower-priced plans (especially the “standard” plan, which grants 50 GB of storage) all provide the most valuable features of this product and come down to less than $10/user/month if you have 50 or more employees. If you don’t want to worry about managing your storage space, you might want to spring for the “Pro” plan, which comes with unlimited file storage. You do, of course, pay extra for the storage, with the price coming down to around $12/user/month on that plan.

In terms of features, Monday.com ticks all of our boxes for construction. You get file storage (how much depends, of course, on your subscription level), scheduling, and communication with both team members and clients. The Gantt chart (or timeline) is particularly good; adding items to the chart and assigning them to team members is easy and making modifications to the schedule is as simple as clicking and dragging. If I had one complaint or reservation about Monday.com’s feature set, it would be that the timeline has no dependencies; the addition of this feature would make this app incredibly well-suited to construction work.

Monday.com boasts an extremely well-designed, highly unique, UI. That said, I test a lot of project management programs, so I was thrown off for a moment by the one-term-for-everything philosophy of this app. Basically, everything you do in Monday.com comes down to ‘Pulses.’ You can assign team members or clients to a pulse, add deadlines, send messages, and even create hashtags for pulses. This methodology required an adjustment period for me, accustomed as I am to the more common “task-list” format of Monday.com’s competitors. Fortunately, I think that users that are new to project management applications will not find pulses as flummoxing, especially with the help of some good onboarding training.

Overall, If you are looking for a flexible, simple, and robustly-featured solution to your construction project management needs, I would encourage you to check out Monday.com and give the free trial a shot.

CoConstruct

CoConstruct, unlike Monday.com, is a custom-built app for construction firms. Everything about this brand is construction-focused, from the name of the application itself to the marketing and support materials on the company’s website. And this seems to be a winning formula. In fact, CoConstruct is most highly reviewed construction project management app on Capterra.

Unfortunately, CoConstruct does not make their pricing options transparent. The closest thing they have to a standard price “list” is a short reference to the fact that prices “start at only $99/month.” There are references to other plans, but you must contact CoConstruct directly to get concrete details. Fortunately, with prices starting out relatively low (assuming you have 30+ employees), it seems likely that you will be able to get higher-level plans without breaking the bank.

CoConstruct is a very full-featured program. The company breaks down its feature set into three categories: COmmunicate, COordinate, and COntrol. It is a pretty snazzy way to describe what this application can do.

The COmmunicate field deals with internal communications between employees and clients. This section of the application can handle estimating, bidding, proposals, and expense tracking. Crew members can even upload pictures from job sites to confirm completed work or detail potential issues.

The COordinate section of the app handles scheduling, task lists, time tracking, and more. I want to particularly highlight the time-tracking features, which function similarly to those of Tsheets (read our review) and Timely (read our review). It is cool to see features from other apps folded into this one; that represents saved money and time for you, the customer.

The final section of CoConstruct, COntrol, is all about financials. This covers, of course, the proposals, bidding, and estimates I mentioned earlier, but also long-term budgeting and an excellent Quickbooks (read our review) integration.

Most importantly, CoConstruct is easy to use. I have to admit, when I first looked through some of the screenshots from this app, I was worried. A few parts of the UI are pretty outdated, which in my experience can translate to a steep learning curve. Fortunately, in CoConstruct’ case, I was wrong. Yes, certain elements of CoConstruct’s UI are not exactly breathtaking, but most of the app is well-designed and solid. I especially like the mobile apps, which allow crew members and foremen to easily keep track of their tasks, communicate with clients and subcontractors, and more.

While it is a little annoying that CoConstruct keeps some things hidden until you reach out to them directly (like their pricing), in the end, their high customer satisfaction rate is entirely justified. If you are looking for a comprehensive project management solution for your construction business, this may be the one for you.

Buildertrend

Considering the fact that it has users in over 40 countries, awards from reviewers, and over one million projects completed from within the app, it’s easy to see why Buildertrend refers to itself as an industry standard for construction project management. With features that cover commercial construction, remodeling, and homebuilding, this app is designed to be your one-stop-shop for managing tasks, projects, and more.

Buildertrend’s pricing system, funnily enough, reminds me of CoConstruct’s. Like that program, Buildertrend starts at $99/month. We get a few more details with Buildertrend, however, including confirmation that this price includes unlimited users. That is fantastic, and it means that larger companies will find greater value using this app. On a less positive note, the baseline price only includes one project; if your firm handles multiple sites at one time, you will need to shell out the extra cash for more projects. Having said that, Buildertrend takes pains to assure users that adding another project does not double the price; it seems that the more projects you buy, the less you pay per project. Just like it should be! Note that there is no free trial; if you choose to buy Buildertrend, you will have to do so without directly testing it first. Fortunately, there are plenty of in-depth videos to help give you an idea of exactly you will be paying for.

Buildertrend’s extensive feature set is divided into four categories: “Pre-Sale Process” features, “Project Management” features, “Financial Tools” features, and “Customer Management” features. There are 21 individual items within these categories, so rather than trying to explain everything here in this limited space, I want to point out some of my favorites.

First things first: One of those pre-sale features includes email marketing. I love it when apps combine features from other kinds of software into one place because it means that you, the user, are getting a more streamlined experience for a lower price. While the email builder is definitely less snazzy than some of the dedicated email marketing apps out there, it does the job well.

In terms of project management features, one of my favorites is the document markup tool. Need to make a change to a blueprint? Mark it in the document. Want to make sure a particular detail gets noticed? Highlight it in the document.

The last thing I want to highlight in terms of features comes from the customer management section. When decisions about color, style, and more need to be made, you can send your customers their options so they can quickly and easily get back to you.

Buildertrend is surprisingly simple to use, considering the number of features available. The best part of this is the full-featured mobile app. And I do mean full-featured– all 21 features are directly accessible from within the app and can be used on the go. Very few project management platforms make everything usable on the go, and it says a lot about the priorities of the team behind Buildertrend that they have gone that route. In an industry that is all about being out in the field, it seems like a wise choice indeed.

If you are looking for a full-featured, flexible, and easy-to-use project management app for your construction firm, I highly recommend heading over to Buildertrends website and checking them out.

Final Thoughts

If I had to pick one of these three apps, I think it would have to be Buildertrend. I like that they focus on serious, thorough, construction-focused project management without losing accessibility. CoConstruct is very similar, but I think Buildertrend is just a bit more usable. Having said that, it may just come down to personal preference regarding which one of these three you choose.

If you are working with a small team, Monday.com might be your best bet. If you represent a larger company, CoConstruct or Buildertrend might be better fits for you. Regardless, one of these apps will certainly provide you the tools you need to get out there and get building.

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5 Easy Task Management Apps

If you are a newcomer to the project management world, you would be forgiven for not immediately grasping the difference between task management and project management. After all, both tasks and projects are things that need to get done, and it would be helpful to…manage them. All playfulness aside, the difference between the two concepts can be helpful to understand, especially when considering how to spend your dollars on software.

Put simply, task management is more basic than project management. Where your typical project management app features milestones, Gantt charts, in-depth reporting, and more, task management apps tend to work with to-do lists, file storage, and communication. Put another way, project management is always task management, but task management is not always project management. Kind of a square-rectangle deal.

If you find that your team would benefit from an official to-do list, but don’t want to invest in full-on project management, a task management app might be just what you need. While most of these apps are straightforward, some are easier to use than others. With that in mind, here are the top five easiest task management apps:

Producteev

Producteev (read our review) has a bit more to offer than some of the other solutions on this list. This simple app ticks the standard boxes for task management (task lists, etc.), but also allows you to build entire “networks” of projects within your company. It provides a level of organization that extends beyond what is standard in task management, so if you are looking for something a bit complex, this might be the app for you. One important note, before you jump to sign up for Producteev: This app is somewhat lacking in communication tools. While it is true that you can comment on tasks, even using the @ symbol to mention specific team members, there is no dedicated chat feature. For that reason, I have a hard time recommending Producteev to mobile or remote teams.

On the other hand, Producteev’s pricing is extremely attractive. There are two subscription levels: free and $99/month. The difference between the two? Paying subscribers can customize their color scheme, add their own logo, and access dedicated support services with a guaranteed 24-hour response time. Is this worth the cash? It depends. If your team is small, I would try the free version first. If you are working with a larger group, the value of the subscription increases. In the end, of course, the decision rests with you.

Squidhub

I have written several posts that discuss Squidhub (read our review) in the last few months. Simply put, I like this app a lot; it jives well with how I personally work, and does so with possibly the cutest mascot in the business world. (That’s a bold claim, I know, but just look at that adorable little guy). Squidhub’s simple, single-page UI, and focus on task management and communication exemplify the qualities of a good task management app. However, some may find the simplicity of Squidhub a little limiting.

One of the best things about Squidhub is that it feels complete even at its free subscription level. Actually, for the moment, the free plan is the only option for Squidhub users. However, the company has recently revealed (on the Squidhub pricing page) that higher subscription levels will soon be available. If you have room to play in your budget, some of those new options may be worth considering — particularly the Business plan, which will allow users to build templates for task lists.

ClickUp

ClickUp (read our review) is so easy to use that you may start to wonder how its competitors even stay in business. With features that sometimes emulate true project management (time tracking, workspaces, project views, etc), it feels as though there is little this app can’t do. In fact, if I had a criticism, it might be that ClickUp is trying too hard. When you first log in to the app, you get a pop-up asking you to name other project management apps you have used so they can “tailor the experience” a bit more to your needs. While this could easily be a genuine goal, it also feels a bit, well, braggy.

And there are so many other things ClickUp could brag about! Not the least of which is price. Like the three prior options I have covered here, ClickUp has an excellent free version that will leave you wondering how the company behind the app, Mango, is making any profit. If you want a little more file storage space, as well as onboarding services, you could choose to pay $5/user/month. The benefit of that extra cost is really going to depend on your specific circumstances. If you are already paying for cloud-based file storage, you may not find the subscription necessary. On the other hand, onboarding is one of the biggest challenges of a new business service app, so that five dollar fee might pay for itself right in the first month.

Trello

Trello (read our review) is one of those programs that is always easy to recommend. This app, the originator of the increasingly popular board view, is simple yet effective. Capable of pretty advanced task management, Trello is also (dare I say it?) fun. Sure, you can pack your boards and cards with relevant information, assigning tasks to different team members with deadlines and more, but you can also activate the Pirate (!) powerup that turns your cards into crinkly old treasure maps if you haven’t touched them in awhile. You can also put “stickers” on your boards; my personal favorite is the smiling face of a husky dog — the company mascot, Taco.

Like most of the apps I am covering here today, Trello offers its best features for free. If you want a bit more customization or file storage — or even more advanced power-ups — you can pay up to $20/user/month.  Honestly, though, I don’t personally see these things as worth the cost (unless a specific power-up is extra important to you).

Basecamp 3

I am not sure what it is with simple task management apps and cute logos, but it is at once a fantastic and disturbing trend. Basecamp 3 (read our review) is, in some ways, the most advanced app on my list today, edging into the world of true project management in ways not even ClickUp has managed. Yes, the core of Basecamp 3 is task management and communication. But this app also boasts more advanced reporting capabilities and automated reminders. For that reason, Basecamp is a bit more versatile than some of the other options I discussed above.

Having said that, that versatility literally comes at a price. Whereas the four apps above function beautifully for free, Basecamp 3 goes for $99/month. For that reason, this might not be the best app for you if you are working with a tight budget or on a small team. On the other hand, if your team has more than 10 people, Basecamp 3 becomes one of the best values in the project or task management worlds.

Final Thoughts

There is a wide array of options when it comes to simple, easy-to-use task management apps. Much of the decision of which to use will come down to your specific situation. The base-level simplicity of Trello or Squidhub may appeal to some while the more advanced features of ClickUp or Producteev will be more in line with the needs of others. And businesses looking for a kind of hybrid task-and-project management app might want to go with Basecamp 3.

The nicest thing about any of these apps is that they are easy to try. Since most of them are free, there is no downside to giving them a test drive; even Basecamp offers a generous 30-day trial. With that in mind, go ye forth and manage your tasks!

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Top 5 Project Management Apps for 2018

That New Year feeling is slowly starting to wear off as we make our way towards the end of January. But the time for new beginnings is not yet past; after all, it is never too late to start again. Maybe you are in the midst of setting up your company, making a brand new product about which you are passionate. Or maybe you have been in this game for years and are looking for something to put the pep back in your business’s step. Whatever your business situation, a new project management app might be the thing you need to unlock success in 2018 (you certainly don’t want to be caught using last year’s project management pick).

If you are in the market for a new project management solution, you have come to the right place. Compiled here is a list of this year’s top five most exciting, innovative, and interesting project management apps.

Squidhub

One of the simplest, silliest, and cheapest apps I reviewed last year, Squidhub (read our review) is all about one thing: simplicity. There is only one screen to worry about, with a pane for tasks, files, and messages. While it definitely feels under-featured compared to some of the other options I will discuss in this post, it might suit your needs if timesheets, reports, and complex scheduling are not among your requirements.

When I say simple, I mean simple. There really is not much more to this app than the three-feature setup I described above. You can create different workspaces, and within each, you have a task list, file storage area, and a communication tab. Tasks are as simple to create as typing them out and hitting the enter key, and the communication features will seem familiar if you have used Facebook’s Messenger tool or Google Hangouts. Everything about Squidhub is easy to use.

If that wasn’t positive enough, Squidhub is the most affordable app I reviewed this year: it is free!

Streamtime

Streamtime (read our review) launched a radically re-branded version of their venerable project management app. With an eye for bucking trends and breaking expectations, the new Streamtime makes an effort not only to aid your business’ efficiency but also to be fun. With an impressive set of features and a still-growing list of integrations, Streamtime might be a good choice for you whether your business is large or small.

Streamtime offers a pretty standard range of project management features, though they re-name some of them for branding reasons. “Projects” are “jobs,” and “milestones” are “items.” Despite that, Streamtime manages to be pretty intuitive and easy to use. Adding tasks to your task list is as easy as it should be, and you can set a “budgeted time” for each one. As you finish each task, you click-and-drag each task to the “done” tab in the interface. It is a satisfying way to complete your jobs!

While not as cheap as Squidub (not much is…), Streamtime is pretty affordable at $15/user/month. There is also a free trial, allowing you to give Streamtime a try before you decide to buy.

Binfire

Binfire (read our review), besides sporting one of my favorite names in the project management world, is aimed mostly at teams with remote or mobile members. This being the case, Binfire comes with a pretty impressive array of collaboration tools, including internal messaging, group chats, and a digital whiteboard that allows for organic collaboration and brainstorming even when participants are hours apart. Binfire’s Agile capabilities are impressive as well, with Gantt charts, burndowns and more.

Binfire is one of those apps that just makes sense as soon as you look at it. Each project is fully customizable with different “bins” for you to file tasks under, allowing you to decide project-by-project how you want to organize your work. As I mentioned above, Binfire’s real party trick is collaboration, not only in terms of the digital whiteboard, but also when it comes to the group chat feature. My favorite part of this instant message-style chat is that it stays with you as you navigate through the program. This allows you to look at your work as you communicate with team members, rather than clicking back and forth between screens.

Binfire is a bit more expensive than some of the other options we are exploring here today, with plans starting at $30 and continuing up to double that figure. However, if your business is such that you have remote team members, the cost could well be worth it.

Trello

Trello (read our review) is one of those project management apps I never have trouble recommending. It is available for free, has a cute sense of humor (try activating the Pirate upgrade and you will see what I mean), and is very easy to use. What’s more, Trello is responsible for the increasingly popular Card View that has been catching on in project management community.

To summarize, card view is a project management style in which you create digital “cards” that can be used in a number of ways. From simple drag-and-drop task completion to more complicated setups, card view is able to handle it all. Think of it like sticky-notes on steroids. Make no mistake, this is a simple program, but if you are used to folders and Post-Its, it should feel familiar.

Trello goes for the low, low price of zero dollars a month. However, if you want to unlock integrations and other “power-ups,” you can pay up to $20/user/month. This will get you extra security, priority support, and more.

Asana

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It is all well and good to talk about how simple is best, but sometimes you need just a bit more than programs like Trello and Squidhub can offer. However, that doesn’t mean you have to give up on good looks. Asana (read our review) manages to be both attractive and easy to use and offers a more robust feature set than some of the more basic project management apps. It is usually at its best in a small business but can scale well for larger teams as well.

Asana’s best features are its organizational capabilities. Work is divided between organizations, teams, and projects, but Asana continues by letting you split projects into sections and fill each section with tasks. Tasks can be organized into items you can complete “today,” ones that are “upcoming,” and ones to work on “later.” Asana also provides templates for both projects and tasks.

Asana costs a very reasonable $9.99/month. Honestly, you can’t get much more project management for that price anywhere in the industry.

Final Thoughts

There is no time like the present when it comes to maximizing the efficiency of your business. If you spent any part of 2017 wondering whether there was something you could do to help improve employee cohesion, reduce turnaround time, and ensure that all members of your team know just what they should be doing, then a project management app might just be what you have been looking for. Though there are many options out there that could prove effective, the five examples outlined above are almost sure to meet your needs. In 2018, make the kind of choice that starts this year off right.

The post Top 5 Project Management Apps for 2018 appeared first on Merchant Maverick.

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Top 3 Project Management Apps For Large Businesses

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Earlier this year I wrote a blog post describing the top three project management apps for small businesses. In the interest of fairness, I figured I should round things out and post a similar list, this time focusing on apps that can handle the demands of a larger business. I actually thought it might be a simple task, but it wound up being more complicated than I expected. Whereas small businesses might appreciate ease of use and simplicity, these things are potentially less of a priority in a larger company (though I would argue that good design lends itself to ease of use). Instead, comprehensive features that include time tracking, scheduling, and even invoicing are the order of the day here.

With that in mind, my criteria for selecting the following apps were price, breadth of features, and finally, of course, that “X-Factor” that makes these choices stand out from the crowd. I also considered whether or not the program has an open API, allowing you to develop your own apps and fully customize your experience.

Okay, enough of the intro! Let’s dive into our analysis of the top three project management apps for large businesses.

Table of Contents

Smartsheet

Smartsheet review

Smartsheet (read our review) is one of the oldest kids on the project management app block, founded way back in 2006. Affordable and powerful, Smartsheet’s biggest strength is its scalability. It will feel immediately familiar to employees with knowledge of other spreadsheet programs (like Excel) and can be used in many similar situations. It’s not easy to use in a broad sense, but this is not an overly complex program and it has only a relatively small learning curve.

Price

While not the cheapest project management app, Smartsheet is also by no means the most expensive. With an upper limit (for the “business” subscription) of $25/user/person, Smartsheet’s pricing scale ends where other, more expensive apps begin. There is also an option for Enterprise pricing, but you’ll have to contact Smartsheet to hash out the details on that one.

Breadth of Features

Smartsheet is far more than just a spreadsheet program or budgeting tool. Offering portfolio management, scheduling functions, and more, this is an app that covers almost the whole range of standard and advanced project management features. Importantly, Smartsheet also offers an advanced suite of reporting features to analyze every level of your companies inner workings.

“X-Factor”

Smartsheet has two major attractions for me. First, it looks and feels like a spreadsheet. If you have employees trained in Microsoft Excel or its competitors, Smartsheet will not provide a completely alien experience. That right there might be enough to counteract the fact that this is not exactly a gorgeous piece of visual design. The other big draw is the level of automation you can achieve with Smartsheet. Scheduling, task assignment, and more can be handled automatically, which reduces the chances of human error mucking up the works.

Open API

Yes!

Podio

Podio (read our review) is a project management app that, though it could be shoehorned into a mom-and-pop style business, is really intended for use in enterprise-scale environments. At once user-friendly and complex enough to handle more large-scale requirements, Podio is designed to feel like a social media platform that also houses your daily schedule and task list.

Price

Starting with a low-end price of nine dollars/user/month and topping out at $24/user/month (with enterprise pricing available), Podio is unlikely to break the bank relative to the competition, much of which starts in the $30/user/month region. I will say that, whereas with Smartsheet you could probably get away with at least some users subscribing to a lower level of service, with Podio, you may find it valuable for a larger percentage of users to work with the most expensive version. The advanced workflow and interactive dashboards alone would be worth the extra cost.

Breadth of Features

Offering time tracking, scheduling, and reporting features, Podio also pays more attention than most large-business-focused project management apps to communication. Using the aforementioned social media DNA to drive the look and feel of the app, Podio provides dedicated communication services, meaning that if your offices or employees are spread out over large distances, this might be the perfect app for you.

“X-Factor”

For me, the most pleasant surprise in Podio is the level of communication tools available. As I said, it is relatively rare to come across a developer that includes this kind of feature on an enterprise-focused project management app. Podio’s collaborative features are not just limited to in-company chat either; you can bring your clients into the conversation from within Podio itself. Neat!

API

Yes!

Genius Project

Designed originally as a project management option for IBM systems, Genius Project (read our review) is an SaaS app clearly intended for large companies with multi-tiered teams working on several projects in tandem. Some project management apps (including a few on this list) are designed in such a way that pretty much any user can figure out use them, but many of Genius Project’s features are pretty clearly intended for only trained project managers to use.

Price

While somewhat complex, Genius Project’s pricing scheme is intended to help you better tailor your subscription to your specific needs. Most employees accessing the app will need the Timesheet subscription, which currently costs around $20. Some may need the Team Member level, which runs in the $35 range. Finally, a few will need the more pricey, $45-ish subscription. It is worth noting that to acquire more accurate pricing, you will need to contact Genius Project directly.

Breadth of Features

If you can name a project management feature, Genius Project likely has some version of it available. From document management to workflows, from portfolio management to cost and resource tracking, from communication to reporting, Genius Project has covered just about everything. Importantly, though, not all users will have access to these features, so you will need to anticipate what each employee needs when deciding on what exactly to buy.

“X-Factor”

For me, the biggest attraction of Genius Project is that it is basically a one-stop shop for project management. You won’t need time tracking, chat, or even invoicing apps if you buy Genius Project. That might make the slightly higher price tag worth it.

API

Yes!

Final Thoughts

Large businesses have different needs than smaller ones, especially when it comes to project management. The three solutions listed above provide enough scalability, advanced features, and API access to make them invaluable to a large or enterprise level organization.

Looking for something for a smaller team? Check out the Top 3 Project Management Apps For Small Businesses. Have you used and liked any of the solutions mentioned above? Let us know in the comments!

Wesley Kriz is a writer from the misty peaks of the Pacific Northwest, or as he prefers to call it, the Best Coast. He is willing to debate on almost any topic, but he is admittedly very stubborn, so beware. When not writing for Merchant Maverick, Wesley is likely thinking about Star Wars, or reading Lord of the Rings.

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