How To Add A Bank Account To QuickBooks Pro

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How To Add Bank Accounts In QuickBooks Pro

Before you can start reconciling your bank accounts and performing other important accounting processes, you’ll need to make sure your bank accounts and opening balances are added into QuickBooks Pro.

If you’ve already read How To Set Up A QuickBooks Pro Account, the process of editing your chart of accounts should seem pretty familiar.

In this post, we’ll teach you how to add bank accounts to your chart of accounts — and how to add opening balances to your accounts — in 11 easy steps.

Table of Contents

Add A Bank Account

To begin, go to Company>Chart of Accounts>Account>New.

Step 1: Select Appropriate Account Type

Select “Bank.” Then click the blue “Continue” button at the bottom of the screen.

How To Add Bank Accounts In QuickBooks Pro

Step 2: Name The Account

Type in the name the account goes by, ex. ‘savings’ or ‘checking’. Click on the “Select From Examples” button if you need help.

How To Add Bank Accounts In QuickBooks Pro

The account name is the only information that is absolutely necessary. The following fields are optional (though we recommend filling out the ones that are pertinent to your business).

Step 3: Attach To A Subaccount

You most likely won’t be doing this, but you can choose to mark your account as a subaccount of another account.

How To Add Bank Accounts In QuickBooks Pro

Step 4: Write An Account Description

Write a description for your account, so that you will recognize it in your chart of accounts.

How To Add Bank Accounts In QuickBooks Pro

Step 5: Add A Bank Account Number

Enter your bank account number.

How To Add Bank Accounts In QuickBooks Pro

Step 6: Enter The Routing Number

Type in the corresponding routing number.

How To Add Bank Accounts In QuickBooks Pro

Step 7: Select a Tax-Line Mapping

A tax-line mapping is used by accountants to prepare the books for tax software and to run an Income Tax Preparation Report. QuickBooks recommends that you do not use tax-line mappings unless you are an accountant or tax professional. Click on the blue “How do I choose the right tax-line?” link to learn more, or just skip ahead to step 8.

How To Add Bank Accounts In QuickBooks Pro

Step 8: Enter An Opening Balance

If you have an opening balance on your account, you can enter that information now. Click the “Enter Opening Balance…” button.

Next, you’ll want to add your opening balance to the statement ending balance slot. Then use the drop-down calendar to select the date of that balance. Once all of the information looks correct, click the blue “OK” button.

How To Add Bank Accounts In QuickBooks Pro

Step 9: Choose Check Settings

Enter your check settings. If desired, you can set a check reorder point and opt to order checks that you can print directly from QuickBooks.

How To Add Bank Accounts In QuickBooks Pro

Step 10: Save Account

Click the blue “Save & Close” button to save your new bank account.

How To Add Bank Accounts In QuickBooks Pro

Step 11: Enable Live Bank Feeds (Optional)

Once you click save, you’ll receive a notification like the one below.

How To Add Bank Accounts In QuickBooks Pro

If you want to enable live bank feeds, click “Yes” and continue on to How To Enable Live Bank Feeds In QuickBooks Pro.

If you don’t want to enable live bank feeds, click “No” and proceed to the chart of accounts to check that your new account saved correctly.

How To Add Bank Accounts In QuickBooks Pro

Repeat this process as many times as necessary until all of your checking, savings, and credit card accounts are properly entered into QuickBooks Pro.

For troubleshooting issues, check out the QuickBooks Community or call QuickBooks directly. If you have any further questions, leave a comment below and we’ll do our best to help you.

Chelsea Krause

Chelsea Krause is a writer, avid reader, and researcher. In addition to loving writing, she became interested in accounting software because of her constant desire to learn something new and understand how things work. When she’s not working or daydreaming about her newest story, she can be found drinking obscene amounts of coffee, reading anything written by C.S. Lewis or Ray Bradbury, kayaking and hiking, or watching The X-Files with her husband.

Chelsea Krause

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